When the heat dies at midnight, be the company that answers.
Seasonal spikes bury your phones exactly when customers panic. Arborg Loop triages urgent no-heat calls, qualifies replacement leads, and pitches your maintenance plan — automatically.
20–30%
of HVAC calls are missed — 40–50% during seasonal peaks
$8–15k
typical replacement ticket a single missed conversation can cost
78%
of customers buy from the business that responds first
Sources: HVAC call-volume studies & lead-response research, 2024–2026.
A no-heat night, turned into a booked visit
A real example of how the HVAC template handles the conversation — preconfigured qualifying questions, safety rules, and booking behavior included.
Visitor
Our furnace just stopped and we have a newborn at home. It's 28° outside.AI Employee
With a newborn in the house this is a priority — I'm flagging it urgent right now. What's your address and best phone number? Our on-call tech will be notified immediately.Visitor
118 Maple Ave, 555-0117.AI Employee
Got it — 118 Maple Ave, urgent no-heat. While the tech is being alerted: how old is the furnace, and is it gas or electric? It helps us arrive prepared.The HVAC template sets all of this up in one click.
Pick your industry at signup and your AI employee arrives trained: greeting, qualifying questions, escalation rules, compliance guardrails, booking defaults, and a starter FAQ pack.
Vulnerability-aware triage
No-heat and no-cool calls with elderly, infants, or medical conditions get urgent priority automatically.
Replacement lead capture
System age, type, and financing interest — the $10k+ conversations never slip away.
Maintenance-plan upsell
Mentions your plan once at the right moment — members get priority scheduling.
Safety escalation
Burning smells, gas leaks, and CO alarms trigger leave-the-house guidance and instant flags.
Starter FAQ pack
Diagnostic fees, brands, rebates, financing — preloaded and ready to edit.
HVAC owners ask us
Can it prioritize maintenance-plan members?
Yes — tell it your member policy and it books members into priority slots and mentions the plan to non-members at quoting moments.
What about gas leaks or CO alarms?
Hard-coded safety behavior: advise leaving the house and calling 911 first, then capture contact details and flag you urgently.
Does it handle seasonal overload?
That's exactly what it's for — it answers every conversation simultaneously, so a heat wave never sends leads to your competitor's voicemail.
Serving a different kind of business? See all industries
Put an AI employee in your hvac business today.
Pick your template, connect your details, and go live in about 15 minutes. Every conversation answered, every lead captured — while you do the actual work.
14-day free trial · No credit card · Cancel anytime